Campus

OSU-Stillwater

Contact Name & Email

Rachel Shreffler, rachel.shreffler@okstate.edu

Work Schedule

Monday-Friday 8:00 a.m.-5:00 p.m., twice yearly graduate commencement, occasional OT during peak periods.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$16.25 - $24.00

Priority Application Date

For full consideration, please apply by 2025-06-20. Resumes will be accepted until position is filled.

Special Instructions to Applicants

Please include:
1. Letter of introduction
2. Current resume
3. Three business references

About this Position

Serve as a liaison between the Graduate College and 15-20 academic departments. Provide excellent service to graduate students, faculty and graduate programs. Input applicant data accurately and timely into the university student information system. Evaluate transcripts/student application materials in an accurate, timely manner. Effectively communicate verbally and in writing with graduate students, faculty and graduate program staff. Efficiently operate electronic devises necessary for application processing. Process program admission recommendations accurately and efficiently. Perform complex evaluations of domestic and international graduate student applications. Determine the authenticity of transcripts and validity of bachelor’s or master’s degrees. Maintain accurate and up-to-date knowledge of all policies and procedures of the Oklahoma State Regents for Higher Education, OSU Graduate Faculty Council and the National Association for Foreign Student Affairs. Promotional opportunities may be available through established career development plan. Independently and efficiently resolve and explain the most complex processes, decision-making and unusual cases to all constituents. Eligible to serve as a Designated School Official (DSO) who is able to process and sign International Admissions Certificates. Develop special expertise in at least one area of applications processing such as residency decisions, immigration documentation, international financial records evaluations, standardized test score processing, use of student information system, or maintenance and vendor relations for application and application processing system platforms. Serves as mentor and trainer for new Admissions Officers.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• High School/GED and 4 years of experience. Post-secondary education may substitute for years of experience

• Skills, Proficiencies, and/or Knowledge:

  Strong verbal and written communication skills.

  Highly organized, detail-oriented, excellent written and oral communication skills.

  Ability to work and adapt to a rapidly changing environment.

  Exhibit a friendly, service-oriented manner with the ability to safeguard privacy and confidentiality regarding information accessible within the office.

  Good working knowledge of Microsoft Office.

Preferred Qualifications

• Bachelor's

• Bachelor's degree and one years of experience as a Senior Admissions Officer I or at least three years applicable experience in an external student services type position.