Campus

OSU-Stillwater

Contact Name & Email

Brigett Broyles, brigett.broyles@okstate.edu

Work Schedule

Monday through Friday, 8:00 am-5:00 pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$14.00 - $21.00 (contingent upon available funding)

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter, and contact information for three professional references.

About this Position

Looking for a motivated Mail Processor to join the University Mailing Services within Facilities Management on the Oklahoma State University campus! In addition to joining a dedicated team, we offer many incentives, some of which include promotional opportunities, career development plans, employee and dependent tuition waivers, and a generous benefits package that offers optional medical, dental, vision, and life insurance. Paid sick and annual leave, retirement benefits, 13 paid holidays per year, and paid parental leave. Other benefits include free gym memberships, confidential employee assistance programs, and more!

Mail Processors at UMS receive incoming mail and parcels from USPS, UPS, FedEx, and DHL. The mail/parcels are then sorted into delivery routes and delivered throughout campus. Mail Processors also pick up outgoing mail/parcels from various departments, create and apply postage and shipping labels if needed, deliver to the correct shipping company, or stage items for shipment pickups. Though we are a team that shares a common mission, Mail Processors will generally have a focus in one of four units: “Campus Sort”, “Drivers”, “USPS Outbound”, and “Accountables”. 

Mail receiving and delivery is an essential function of this position and may include driving and handling boxes and mail in all elements of the weather, and is a requirement of this position. The employee in this position may be required to work overtime after 5 pm and/or during non-business hours, including evenings, weekends, holidays & when the University is closed if management deems it necessary; therefore, deeming you as essential personnel. This is a shop operation. Mail is dusty and dirty to handle. Ear protection is available for loud machinery.

Must use appropriate personal protective equipment as required (hard hat, vest, gloves, safety glasses, etc.). These items are provided and are not for personal use. This position regularly stands, bends, stoops, lifts above the shoulders, is heavy in manual labor, and requires the physical ability to lift up to 70 pounds frequently and in excess of 70 pounds occasionally with assistance. Promotional opportunities may be available through an established career development plan.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Mail Processor I: requires six months of work experience.
  
  Mail Processor II: requires two years of mail processing experience and one year of data entry experience.
  
  Mail Processor III: requires four years of mail processing experience, two years of data entry, including database and spreadsheet usage.
  
  Mail Processor IV: requires seven years of mail processing experience, the ability to create databases and spreadsheets, and completion of the FM Leadership Development Program.

  Candidate position placement is dependent upon years of experience and available funding.

Certifications, Registrations, and/or Licenses:

Have before hire and maintain after hire, a valid driver's license. A valid driver's license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned.

Skills, Proficiencies, and/or Knowledge:

This position regularly stands, bends, stoops, lifts above the shoulders, is heavy in manual labor, and requires the physical ability to lift up to 70 pounds frequently and in excess of 70 pounds occasionally with assistance. (USPS Weight Maximum). The person in this position must be able to comprehend mail addresses and process them correctly. The person in this position frequently communicates with customers and/or vendors who have inquiries and must be able to exchange accurate information in these situations. Ability to become proficient in the use of the SQBX tracking system and handheld scanning device. Ability to become proficient in the use of the “AIM” Computerized Maintenance Management System (CMMS) software and the use of mobile technology. Must work safely, adhere to all safety requirements, and promote a safe work environment.

Preferred Qualifications

• High School/GED

• Seven years of experience in mail processing.

Certifications, Registrations, and/or Licenses:

Completion of OSU’s Ambassador Program or a comparable program.

Skills, Proficiencies, and/or Knowledge:

Ability to create and maintain spreadsheets. Basic knowledge of computers and handheld devices. Basic knowledge of shipping through FedEx, UPS, and USPS. Knowledge of the Oklahoma State University department and building locations.