Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, jeannette.parrish@okstate.edu

Work Schedule

Monday through Friday, 8am- 5pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.50 - $17.50

Special Instructions to Applicants

Please include: Resume, Cover Letter, and contact information for three professional references.

About this Position

Are you a highly organized, detail-oriented professional who thrives in a fast-paced, student-centered environment? The Chesapeake Energy Business Student Success Center along with the Eastin Center for Career Readiness are seeking a motivated and service-driven Administrative Support Specialist I-II to join our dynamic team.

This is an exciting opportunity to be at the heart of a mission-driven office that supports students in achieving their academic, professional, and personal goals. As the first point of contact for students (both prospective and current), faculty, alumni, campus partners, and employers, you’ll play a vital role in ensuring the smooth day-to-day operations of our office while contributing to meaningful initiatives that empower student success.

If you’re someone who enjoys helping others, values teamwork, and takes pride in keeping things running behind the scenes, we encourage you to apply and become a part of our supportive and forward-thinking team.

The Administrative Support Specialist I-II is an integral part of a team that serves individuals who are interested in the Spears School of Business, by coordinating administrative functions for the Chesapeake Energy Business Student Success Center team as well as the Eastin Center for Career Readiness team. This individual will ensure a welcoming, and professional office environment while working closely with internal and external stakeholders, including students (both prospective and current), employers, alumni, university partners, and others. The role includes managing front desk operations; coordinating communications; event planning; and scheduling support, purchasing, and travel arrangements. 

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• One year of clerical/customer service experience. Post-Secondary education may be substituted for experience.

• Skills, Proficiencies, and/or Knowledge:
  • Strong organizational and interpersonal skills, including written and oral communication skills.
  • Must be service-oriented and able to work with a diverse group of faculty, staff, students, and the general public.
  • Must be professional, friendly, and welcoming to all visitors.
  • Must be able to use a computer and have familiarity with Microsoft Office software.
  • Will be required to utilize Banner, , and other university computer programs to assist with student enrollment and advisement process.
  • Must be able to handle a variety of tasks in a busy work environment with many interruptions, including the ability to multi-task, prioritize, and manage projected deadlines.

Preferred Qualifications

• Bachelor's Degree in Business Management, Communications, or a related field.

• Three to five years administrative assistance experience in higher education