Please include: Resume, Cover Letter, and Three Professional References.
About this Position
The Research and Financial Services (RFS) Office serves as the central hub for procurement and financial reporting within the Spears School of Business. The goal of our office is to support Spears’ departments, faculty, and staff with precision and care. We’re looking for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being at the heart of day-to-day operations.
In this role you will:
Act as the first point of contact for financial and purchasing inquiries from Spears departments, faculty, and staff as well as other OSU units and external vendors.
Manage the RFS service email inbox which acts as the main communication channel for purchase requests, invoice submissions, and general financial questions.
Evaluate incoming inquiries, responding directly or routing tasks to team members.
Serve as a procurement agent for the RFS Office, reconcile Foundation accounts, and process bursar and OSU Foundation deposits.
Success in this role requires strong organizational skills, the ability to manage multiple tasks effectively, and a commitment to providing excellent customer service. If you're ready to be part of a collaborative team that supports the Spears School of Business, we’d love to meet you!
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
Financial Assistant I - No previous experience necessary.
Financial Assistant II - 1 year of related experience.
Senior Financial Assistant - 3 years of clerical/customer service experience.
Post-secondary education may substitute for years of required experience.
Skills, Proficiencies, and/or Knowledge:
Basic computer skills; MS Excel and Word. Organizational skills and basic knowledge of financial systems.
Preferred Qualifications
Bachelor's Accounting/Finance
3 years of clerical, customer service or accounting experience within a university structure. Post-secondary education may substitute for years of required experience. QuickBooks experience
All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email eeo@okstate.edu or call 405-744-5449.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
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