Campus

OSU-Stillwater

Contact Name & Email

Beth Peneaux, beth.peneaux@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$40,000 - $68,500 Salary

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Division of Agriculture Science and Natural Resources (DASNR) is dedicated to improving quality of life for the people of Oklahoma through science-based information and education. The Division is comprised of the Ferguson College of Agriculture and two state agencies: the Oklahoma Agricultural Experiment Station and the Oklahoma Cooperative Extension Service. For more information, please visit: https://dasnr.okstate.edu/

As part of the Post Award team, you will work with offices across campus and within Ag to provide POST-AWARD sponsored programs activities to OSU AG faculty and staff. 

• Learn and maintain a thorough knowledge of regulations applicable to sponsored programs administration – federal, state, and private. This includes OMB Uniform Guidance Requirements, Cost Principles, & Audit Requirements for Federal Awards, CAS, FAR, State of Oklahoma purchasing policies, and University policies concerning sponsored programs, intellectual property, compliance, and other related issues.
• Review and process award documents to get approvals and set up fund codes.
• Administer any changes to current awards, especially regarding budget revisions and no-cost extensions.
• Coordinate the fiscal and contractual administration of sponsored projects, including determining the allowability of costs and application of the appropriate regulations and policies.
• Coordinate, establish, and monitor subcontracts under prime externally sponsored projects, including oversight of allowability of invoiced Subaward charges.

There are lots of great reasons to work at OSU, check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html 

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• • Must be detail oriented and able to simultaneously manage multiple complex projects independently; have effective negotiating and decision-making skills; excellent communication and interpersonal skills; and the ability to work with diverse groups of individuals.

  Sponsored Programs Specialist I

  • High school diploma/GED
  • Four years of experience in sponsored programs administration or another closely related field.

  Sponsored Programs Specialist II

  • High school diploma/GED
  • Six years of experience in sponsored programs administration or another closely related field.
  • Knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.

  Sponsored Programs Coordinator

  • High school diploma/GED
  • Eight years of experience in sponsored programs administration or another closely related field.
  • Enhanced knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.
  • Demonstrated ability to provide training on proposals development and grant fiscal and regulatory
    compliance.

  Senior Sponsored Programs Coordinator

  • High school diploma/GED
  • Ten years of experience in sponsored programs administration or another closely related field.
  • Enhanced knowledge of grants and contracts regulations, budget development, technical reporting, proposal
    submissions, etc.
  • Demonstrated ability to provide training on proposals development and grant fiscal and regulatory
    compliance.

Skills, Proficiencies, and/or Knowledge:

• Service oriented self-starter with ability to work collaboratively in a team environment
• Seek to acquire knowledge and grow professionally
• Demonstrate organization, time management, priority setting, and multi-tasking ability
• Strong problem solving, communication skills, and flexibility to work in a dynamic environment
• Demonstrate a high degree of professionalism, commitment to quality, and attention to detail
• Highly thorough, dependable, and exhibit a high level of accuracy, even under pressure

Preferred Qualifications

• Bachelor's
  • Business, Finance, Business Administration, Agriculture, or related field.
• • have previous experience in sponsored programs/research administration or in a university setting.
  • Familiar with Banner accounting system and Cayuse grants management system. 

Certifications, Registrations, and/or Licenses:

• Certified Research Administrator (CRA) or Certified Financial Research Administrator(CFRA).

Skills, Proficiencies, and/or Knowledge:

• Familiarity with Banner accounting system and Cayuse grants management system.