Campus

OSU-Stillwater

Contact Name & Email

Michele Young, michele.young@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$40,000.00 - $52,000.00

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2025-09-30 to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Come join our growing Grant Management team in the Department of Wellness Sponsored Programs (DOWSP) within the Division of Student Affairs. Our team supports community outreach grants (accessibility and wellness) across all 77 counties in Oklahoma. The major function of this position is to provide Pre- and Post-Award support for all sponsored program activities and agreements for the DOWSP and with the financial and general administration of sponsored awards & contracts. This position will be responsible for all pre- and post-award grant management activities, supporting the administration of sponsored awards and contracts under the guidance of senior staff members. The individual(s) will be responsible for the preparation, routing, compliance, and financial monitoring of grants and contracts. The individual(s) will learn/maintain a working knowledge of sponsors’ programs, requirements, and systems for proposal development and submission. The individual(s) will be responsible for meeting proposal requirements, including fiscal accuracy and administrative compliance. The individual(s) will learn/demonstrate understanding of regulations applicable to sponsored programs administration – federal, state, and private. This includes OMB Uniform Guidance Requirements, Cost Principles, & Audit Requirements for Federal Awards, CAS, FAR and the State of Oklahoma purchasing policies. The individual(s) will also be responsible for learning/maintaining a working knowledge of University policies concerning sponsored programs, intellectual property, compliance, and other related issues. (These regulations are revised frequently.) 

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Sponsored Programs Specialist I: High school diploma/ GED and four years of experience in sponsored programs administration or another closely related field.

  Sponsored Program Specialist II: High school/GED and six years of experience in sponsored programs administration or another closely related field. Demonstrated ability/desire to proactively collaborate professionally. Knowledge of grants and contracts regulations, budget development, technical reporting, proposal submissions, etc.

  Post-secondary education may be substituted for experience

• Skills, Proficiencies, and/or Knowledge:

  Strong organizational skills required. Must have the ability to multi-task and prioritize workload for completion of tasks in a timely manner correlated with project deadlines. Extensive computer skills with experience in word processing, Excel spreadsheet, and database systems. Good verbal and written communication skills as well as the ability to work with a team are necessary for this position.  

Preferred Qualifications

• Bachelor's

  Business, Finance/Accounting or other closely related financial/grant management field.

• Four years in grant management at a University setting. Prior work experience with OSU procurement and payment systems (i.e. AIRS, OK Corral, and WORKS), and grant routing system (CAYUSE).

• Certifications, Registrations, and/or Licenses:

  CRA, CFRA, OK Corral Marshal

  Skills, Proficiencies, and/or Knowledge:

  Familiarity and prior experience with OSU online systems such as AIRS, OK Corral, WORKS, Cayuse, etc. as well as grant routing procedures and systems (Grants.gov; ERA Commons; ASSIST; Login.gov; etc.). Prior experience with Pre- and Post-Award Grant Management is strongly sought after.