Campus

OSU-Oklahoma City

Contact Name & Email

Melissa Herren, melissa.herren@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$17.92 - $18.64

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Job Summary:

Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls. Sets up new hires into appropriate positions and accounts. Create online Employment Payroll Actions to ensure payment as well as all other payroll changes. Files, scans and organizes documents for the payroll function. Provides accounting reconciliation for labor and benefit distributions. Maintains an organized and efficient personnel recordkeeping system.

Essential Job Functions:

1. Verifies new hire paperwork is completed and entered correctly and processed for pay. Sets up new employees and processes employee changes via the online Employee Payroll Action system. Responsible for the maintenance of the payroll system including creating, editing, and setting up new position numbers.
2. Responsible for all payroll functionality. Monitor the biweekly timesheets and monthly absence/leave reports. Responsible for accurate and timely input for biweekly, monthly, adjunct, and supplemental payrolls with accuracy.
3. Manages the adjunct payroll including end of semester reconciliation. Assists new and returning adjuncts with employment documents. Work with department on new and returning temporary employees with employment documents.
4. Provides training for new employees and supervisors how to use the payroll system in addition to answering all questions about past, present and future checks and W-2’s.
5. Processes changes to payroll for leave corrections, timesheet corrections and compensation changes as needed. Processes Exception to Normal Pays.
6. Process all termination process, including PA, EPAF, final time recording.
7. Updates and maintain spreadsheets of biweekly and monthly employees to ensure the labor and benefit distribution is accurate. Creates labor distribution forms and inputs labor distribution changes.
8. Updates the spreadsheets each pay period for FML, PPL and Federal Work Study.
9. Assists in completion mandatory financial/statistical input and reports, such as BDS, IPEDS, UDS, Remuneration.
10. Maintains all documents for Grants for audit purposes. Performs audits for timekeeping records.
11. Files, scans and organize personnel documents for the payroll function. Helps maintains an organized and efficient personnel recordkeeping system.
12. Processes informational requests, such as employment verifications.
13. Provides data relating to payroll and account reconciliation.
14. Completes all mandatory training and participates in a minimum of two opportunities of professional development each year.
15. Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Required Qualifications

• Associate's (degree must be conferred on or before agreed upon start date)

• Work Experience:

  • Minimum of four years’ experience in an office support position.
  • Minimum of two years’ experience in a payroll function.
  • Experience in efficiently handling large volumes of paperwork and detailed information.

Skills, Proficiencies, and/or Knowledge:

Knowledge, Skills, and Abilities:

• Ability to handle multiple task and prioritize effectively.
• High degree of integrity; ability to work in a sensitive, highly confidential and professional environment.
• Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/student contact.
• Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners.
• Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
• Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
• Ability to work independently and also collaborate within a team environment.
• Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.
• Ability to make appropriate recommendations based on logical and justifiable reasoning.
• Ability to use analytical and critical thinking skills to interpret written policies and procedures.
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications

• Bachelor's

Skills, Proficiencies, and/or Knowledge:

• Experience working in a Human Resource or Payroll department.
• Previous experience managing and maintaining records for HRIS system