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Financial Assistant I - Senior Financial Assistant

  • 493654
  • Stillwater
  • SPEARS SCHOOL OF BUSINESS (STW)
  • Staff Full-time
  • High school diploma or equivalent
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Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, jeannette.parrish@okstate.edu

Work Schedule

Monday- Friday, 8am-5pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.00 - $18.00

Hourly

Special Instructions to Applicants

Please include: Resume, Cover Letter, and Contact information for three professional references.

About this Position

The Research and Financial Services (RFS) Office in the Spears School of Business is a centralized office dedicated to all aspects of the School’s financial operations.

This position:

  • Serves as the RFS Office’s initial point of contact for inquiries and purchasing requests from Spears departments, faculty, staff, OSU departments, and vendors.
  • Monitors and manages the RFS service email, which functions as the primary channel of communication between RFS and all other Spears departments and their vendors. This hub of virtual conversation funnels requests for purchases, status update inquiries, and receipt of vendor invoices, among many other items.
  • Assesses the inquiries, purchase requests, and other documents received and appropriately responds to and/or delegates tasks to co-workers.
  • Serves as an RFS Office procurement agent, reconciles college Foundation accounts, and processes frequent bursar and OSU Foundation deposits.

The ability to multi-task and delegate tasks, as well as initiative, attention to detail, and a customer service attitude are essential. 

Required Qualifications

  • High School/GED (degree must be conferred on or before agreed upon start date)

  • Financial Assistant I - No previous experience necessary.

    Financial Assistant II - 1 year of related experience.

    Senior Financial Assistant -  3 years of clerical/customer service experience. 

    Post-secondary education may substitute for years of required experience.

  • Skills, Proficiencies, and/or Knowledge:

    Basic computer skills; MS Excel and Word. Organizational skills and basic knowledge of financial systems.

Preferred Qualifications

  • Bachelor's Accounting/Finance

  • 3 years of clerical, customer service or accounting experience within a university structure. Post-secondary education may substitute for years of required experience. QuickBooks experience

 

 

All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email eeo@okstate.edu or call 405-744-5449.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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