Campus

OSU-Stillwater

Contact Name & Email

Brenda Dawes, brenda.dawes@okstate.edu

Work Schedule

Monday through Friday 8:00 am-5:00 pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.50 - $20.00

Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-01-23 to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter, and contact information for three professional references.

About this Position

The OSU Institute for Teaching and Learning Excellence seeks a highly organized, detail-driven, and customer service oriented individual to serve as the Administrative Support Specialist. This role processes position openings, employment forms, travel requests, and payroll for the Office of Individual Study. The specialist hires and supervises the front desk student receptionists, handles department key inventory, serves as back up for fiscal deposits, and fulfills various administrative support functions. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent customer service.The Administrative Support Specialist has a vital role in ensuring ITLE operates efficiently.  

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience.

  Admin Supp Spclt II:  Highschool and 2 years of clerical/customer service experience.

  Admin Supp Spclt Sr: Highschool and 3 years of clerical/customer service experience.

  Post-secondary education may substitute for years of required experience.

• Skills, Proficiencies, and/or Knowledge:

  Keyboarding/typing at minimum 35 cwpm, personal computer experience required, Word, Excel, Outlook, knowledge of human resources principles, ability to work and communicate effectively with university offices, public and co-workers, ability to maintain compliance with OSU and State policies and procedures

Preferred Qualifications

• Associate's

  Two years plus college or technical: Human Resources, Payroll Administration

• 3-4 years with 1-2 at OSU

• Skills, Proficiencies, and/or Knowledge:

  Understanding of OSU systems and software: Travel, AIRS Deposits and Accounts Receivables, Banner 9, UKG, PageUp, OSU Payroll approval system, Online EPAFs