Campus

OSU-Stillwater

Contact Name & Email

Nathan Richardson, nathan.richardson@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends as needed for special events.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$18.75 - $24.76

Priority Application Date

Resumes will be accepted until position is filled. 

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The College of Engineering, Architecture and Technology (CEAT) at Oklahoma State University seeks motivated individuals to apply for the role of Administrative Associate in the School of Architecture (SOA). The Administrative Associate works directly with the School Head to ensure effective operation throughout SOA and is integral in supporting various committees, academic programs and faculty-related tasks.

The Administrative Associate oversees the main office and directly supervises administrative staff and students within the department. They will be actively involved in managing administrative responsibilities, coordinating events and meetings, and providing essential support to the School Head, faculty and students. This position serves as a resource for the department, providing confidential personnel support for faculty, staff, and students, as well as guidance on departmental, college, and university policies and procedures.

Primary responsibilities of the Administrative Associate include coordinating personnel processes, timesheet approvals, and basic payroll adjustments for the department. They provide administrative support for travel programs and the SOA lecture program, and work closely with the School Head in overseeing the School’s budget. They will collect, maintain, and prepare documentation for ABET and NAAB accreditation, departmental review, and faculty reappointment and promotion (RPT) activities. In addition, they will arrange faculty and committee meetings and organize other departmental functions. Special projects will be assigned by the School Head as needs arise. The Administrative Associate will be expected to manage projects independently, delegate work as appropriate, and complete assignments with minimal direct supervision.

If you are a detail-oriented, proactive professional with excellent critical thinking skills, a growth mindset, and passion for supporting educational initiatives, we encourage you to apply.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Seven (7) years of prior successful work experience in an administrative role. Post-secondary education may substitute for years of required experience.

• Skills, Proficiencies, and/or Knowledge:

  Ability to manage a variety of tasks; excellent verbal and written communication skills. Proficiency using Microsoft Office, especially Word, Excel, Access, and Front Page. Ability to learn a variety of task specific computer programs. Have a strong command of the English language, grammar and punctuation. Ability to write professional letters and reports. Ability to work well under pressure and with a variety of personalities. Ability to follow instructions, set and voice priorities in a pleasant manner, handle multiple projects simultaneously with many interruptions. Leadership abilities important. Ability to handle confidential information in a professional manner.

Preferred Qualifications

• Bachelor's

• Experience working in an academic environment in a supervisory role.