Campus

OSU-Stillwater

Contact Name & Email

Brigett Broyles, brigett.broyles@okstate.edu

Work Schedule

Monday through Friday, 8:00 am-5:00 pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$14.50 - $19.00/hr (contingent upon available funding)

Special Instructions to Applicants

For full consideration, please include a resume, cover letter, and contact information for three professional references.

About this Position

Are you detail‑oriented, organized, and motivated by keeping financial operations running smoothly? UMS Services is seeking a reliable and analytical professional to support departmental billing, invoicing, and budget management. In this role, you will play a key part in ensuring accurate financial processing, timely customer invoicing, and responsible budget tracking that support daily operations and long‑term planning. If you enjoy working with numbers, systems, and processes—and take pride in accuracy and accountability—we encourage you to apply.

Responsibilities include managing the payment of departmental expenses using OK Corral and Pcard for freight, postage, maintenance contracts, and supplies; receiving, reconciling, auditing, and approving carrier invoices; and purchasing departmental supplies. The position is also responsible for invoicing customers for UMS services by verifying and uploading electronic freight and postage billing, entering charges as needed, coordinating monthly and end‑of‑month invoicing, and uploading invoices into Banner. Additional duties include assisting with annual budget preparation, monitoring expenditures to ensure compliance with budget limits, reconciling monthly account transactions, preparing year‑end reports, and supporting departmental operations through customer service assistance, spreadsheet maintenance, verification and approval of financial transactions, and attestation to the accuracy of deposits.

In addition to joining a dedicated team, we offer many incentives, some of which include promotional opportunities, career development plans, employee and dependent tuition waivers, and a generous benefits package that offers optional medical, dental, vision, and life insurance. Paid sick and annual leave, retirement benefits, 13 paid holidays per year, and paid parental leave. Other benefits include free gym memberships, confidential employee assistance programs, and more!

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Two years of experience in accounting/bookkeeping. Post-secondary education may substitute for years of required experience.

• Certifications, Registrations, and/or Licenses:

  Have before hire and maintain after hire, a valid driver's license. A valid driver's license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned.

  Have after one year of hire, Professional Procurement Marshal status. Maintain P-Card/Works role as needed by the department. 

• Skills, Proficiencies, and/or Knowledge:

  Must be proficient in Excel, Microsoft Word, and have the ability to learn the OSU financial systems.

  Must be able to communicate orally and in writing with clear, grammatically correct English.  Strong analytical problem-solving capabilities. Detail-oriented mindset.

  Dependable and punctual attendance is a critical requirement for this role. Requires interaction with supervisors, colleagues, students, alumni, faculty, staff, and the public, using diplomacy, discretion, and independent judgment.

  Ability to become proficient in the use of "AiM" Computerized Maintenance Management System (CMMS) software and the use of mobile technology.

Preferred Qualifications

• Five years of related experience. Knowledge of accounting processes. Prior experience with the OSU Financial System preferred; work history shows progressively responsible financial positions. Knowledge of the billing process of FedEx, UPS, DHL, and USPS.